10 Best Sales Appointment Scheduling Software in 2025

Sales reps spend a lot of time scheduling meetings every week. Instead of spending their time connecting with prospects, reps get stuck juggling calendars, emails, and reminders.

Those wasted hours add up quickly and keep your team from reaching their goals. Imagine what your salespeople could achieve if they got all that time back.

Thankfully, sales appointment scheduling software gives those hours back by making it simple to book meetings instantly.

Keep reading to find the right tool to help your sales team save time and close more deals.

What Makes Sales Appointment Scheduling Software Great?

The best scheduling software makes booking meetings easy for your sales team. It connects directly with your calendar, so you never have to worry about double bookings or missed meetings again. Prospects pick a time that works best for them; no emails or phone tags are required.

A good tool will send automatic reminders to make sure everyone shows up. It also connects smoothly with the tools your team already uses, like your calendar or CRM. Easy setup, clear booking pages, and simple mobile access are important, too.

When scheduling meetings is simple, your reps can spend more time talking to prospects and closing deals.

10 Best Sales Appointment Scheduling Software in 2025

Ready to pick the right tool for your sales team? Here are some great choices:

1. LeadAngel

LeadAngel Calendar Scheduling makes it easy for sales teams to schedule meetings without spending hours emailing back and forth.

Prospects simply pick a convenient time, and LeadAngel adds the meeting directly to your calendar. It even sends automatic reminders so your team can focus more on selling and less on scheduling.

What makes LeadAngel special is how it fits into your entire sales workflow. When a meeting is booked, LeadAngel instantly updates your CRM, so leads, contacts, and follow-ups stay organized.

It also makes sure appointments are distributed evenly among your team, preventing overloaded calendars or missed opportunities.

Whether your team works online or schedules face-to-face meetings at trade shows or events, LeadAngel keeps everything simple.

Reps always know what’s coming next, saving hours of admin work each week, time they can use to close more deals.

Key features

• Instant meeting booking – Prospects choose meeting times easily without emailing back and forth.
• CRM integration – Automatically updates lead records so reps always know their next steps.
• Automated reminders – Sends timely reminders to reps and prospects to make sure everyone attends.
• Round-robin scheduling – Evenly distributes appointments among your sales team, so no rep gets overloaded.
• Lead-to-meeting tracking – Clearly connects meetings with leads, making sales follow-ups simple.
• Offline meeting support – Easily schedule and track face-to-face meetings, trade shows, and offline events.

Pricing plans

• Professional – $500/month (paid annually). Includes 100,000 lead + account records, 10 sales users, 2-way lead-to-account matching, lead routing, and email/portal-based support.
• Professional Plus – $2,042/month (paid annually). Includes 500,000 lead + account records, 25 sales users, 2-way lead-to-account matching, advanced lead routing (lead, contact, account, and opportunity routing), lead and contact processing, data deduplication, ScheduleNow for web forms, ScheduleNow for handoff, and dedicated support.

Not sure which plan fits your team best? Use the pricing calculator to find your perfect match. Sign up for free or book a demo with LeadAngel today!

2. Calendly

Source: Calendly.com

Calendly is a well-established meeting scheduling tool used across different industries. It allows users to set their availability, share a booking link, and let others choose a meeting time.

The platform integrates with calendars like Google, Outlook, and Apple and offers basic automation features for managing events.

It’s most often used by small teams or individual professionals who need a simple scheduling option.

While it supports CRM and video conferencing integrations, advanced workflows and controls are limited unless users upgrade to a paid plan.

Key features

• Booking link sharing – Lets users send a link so others can book time directly.
• Calendar syncing – Avoids double-booking by syncing with connected calendars.
• Event type customization – Allows setup of one-on-one, group, or collective meetings.
• Time zone detection – Adjusts availability based on the invitee’s time zone.
• Integration options – Connects with Zoom, Salesforce, Slack, and other tools.

Pricing plans

• Free – $0/month; includes 1 calendar connection and basic one-on-one scheduling.
• Standard – $12/month per user; includes unlimited event types, automated reminders, and basic integrations.
• Teams – $20/month per user; adds routing forms, pooled availability, and analytics.
• Enterprise – Starts at $15k/year; includes advanced security, SSO, onboarding, and admin controls.

3. Chili Piper

Source: Chilipiper.com

Chili Piper offers a scheduling tool designed for revenue teams. It helps users book meetings directly from web forms, automatically routes leads to the right rep, and offers calendar booking features built around lead response workflows.

It integrates with CRMs like Salesforce and HubSpot to update records as meetings are booked.

It’s typically used by larger sales teams that want to reduce response time and assign meetings based on rep availability or custom rules.

It also supports advanced lead routing and form handling, but the setup process may require time and technical support to configure properly.

Key features

• Form-based scheduling – Lets leads book a meeting right after submitting a web form.
• Round robin and queue-based routing – Distributes meetings among available reps based on custom rules.
• CRM updates – Automatically logs meetings in Salesforce or HubSpot.
• Smart reminders – Sends follow-ups and notifications to attendees.
• Calendar control – Lets reps set scheduling rules for availability and meeting limits.

Pricing plans

• ChiliCal – $22.50/month per user; basic calendar booking with CRM sync.
• Distro – $45/month per user + $225/month platform fee; routes and assigns Salesforce records.
• Handoff – $45/month per user + $225/month platform fee; enables scheduling and routing on behalf of other team members.
• Concierge – $45/month per user + platform fee ($225–$1,500/month); includes lead qualification, routing, and scheduling from web forms.
• Chat – $45/month per user + $1,500/month platform fee; adds automated chat journeys for visitor engagement.

4. YouCanBook.me

Source: YouCanBook.me

YouCanBook.me is a straightforward scheduling platform that lets users create personalized booking pages linked to their calendars.

It’s mainly used by individuals or small teams that want a low-cost option to manage appointments and reduce email coordination.

The platform supports time zone management, buffer settings, and automatic email notifications.

It works well for basic scheduling needs but doesn’t offer native CRM integrations or advanced routing features, which may limit its use in complex sales environments.

Key features

• Custom booking pages – Lets users personalize links, branding, and availability.
• Calendar sync – Connects with Google and Microsoft calendars in real time.
• Email notifications – Sends confirmations and reminders automatically.
• Time zone support – Adapts scheduling options based on the invitee’s location.
• Simple workflows – Supports confirmations, cancellations, and rescheduling.

Pricing plans

• Free – $0/month; includes 1 calendar connection and 1 booking page.
• Individual – $9/month; includes 2 calendars and 2 booking pages with customization options.
• Professional – $13/month; includes 6 calendars, 10 booking pages, automations, and integrations.
• Teams – $18/month per user; includes all Pro features plus team controls, role-based access, and coordination tools.

5. HubSpot Meeting Scheduler

Source: HubSpot.com

HubSpot’s meeting scheduler is part of its Sales Hub and offers calendar booking linked directly to the HubSpot CRM.

It allows prospects to book meetings through a personalized link or embedded calendar. The tool syncs with Google and Outlook calendars and automatically logs meetings into contact records.

It works well for teams already using HubSpot CRM, especially those that want to track meetings within their sales pipelines.

However, this scheduler isn’t available as a standalone product, so teams not using HubSpot’s ecosystem may find it less flexible.

Key features

• Embedded calendar links – Add booking options to emails or landing pages.
• Calendar syncing – Connects to Google and Outlook calendars in real time.
• CRM logging – Automatically updates HubSpot records with booked meetings.
• Group availability – Lets prospects see shared availability across team members.
• Routing logic – Sends bookings to specific reps based on lead info.

Pricing plans

• Sales Hub Professional — $100/month/seat; includes call transcription and coaching, forecasting, ABM tools and automation, and more.
• Sales Hub Enterprise — $150/month/seat; adds more features to the Professional plan, such as Lead Form routing and recurring revenue tracking.

6. Doodle

Source: Doodle.com

Doodle is a scheduling tool commonly used to find the best meeting time for multiple people. It’s built around group polls but also supports individual booking links and calendar sync.

Users can customize availability, send reminders, and connect meetings to tools like Google Calendar or Outlook.

It’s a useful option for individuals and small teams that coordinate group meetings often. It lacks direct CRM integration and lead-specific tracking, which may not meet the needs of structured sales workflows.

Key features

• Group poll scheduling – Invitees vote on the best meeting time.
• 1:1 meeting links – Share a direct link for individual bookings.
• Calendar integration – Syncs with common calendar tools like Google, Outlook, and iCal.
• Booking page customization – Adjust meeting durations, buffers, and availability.
• Meeting reminders – Sends alerts to keep everyone on schedule.

Pricing plans

• Free – $0/month; includes basic polls and 1:1 bookings for 1 user.
• Ad-Free – $12.95/month per user; removes ads for a cleaner booking experience.
• Pro – $14.95/month per user; adds branding, deadlines, and advanced scheduling tools.
• Team – $19.95/month per user; includes admin controls, team coordination, and shared booking pages.

7. Setmore

Source: Setmore.com

Setmore is a cloud-based appointment scheduling tool used by a variety of teams, including sales reps, consultants, and service-based businesses.

It allows users to create a branded booking page, offer self-scheduling to prospects, and connect appointments to calendars like Google and Outlook.

The platform is known for its ease of use and works well for smaller teams looking for a basic yet flexible scheduler.

However, it lacks direct CRM integration, so any lead tracking or record updates need to be done manually or through third-party tools like Zapier.

Key features

• Online booking page – Lets prospects view availability and schedule meetings.
• Calendar sync – Integrates with Google, Office 365, and Apple Calendar.
• Automated email and text reminders – Helps reduce no-shows.
• Recurring appointments – Supports regular meeting setups.
• Custom branding – Lets users personalize the booking experience.

Pricing plans

• Free – $0/month; includes up to 4 users, 200 appointments, email reminders, and calendar sync.
• Pro – $12/month per user; includes unlimited appointments, Zoom integration, SMS reminders, and advanced app integrations.
• Team – $9/month per user (billed annually); includes everything in Pro plus multi-user scheduling and shared team tools.

8. Zoho Bookings

Source: zoho.com

Zoho Bookings is part of the Zoho suite and helps users manage appointments across different time zones, services, or staff.

It integrates with Zoho CRM, Google Calendar, Microsoft 365, and several video conferencing tools, making it useful for teams already using the Zoho ecosystem.

The tool works well for businesses that handle multiple appointment types, departments, or locations.

While it supports team scheduling and basic automation, users outside the Zoho environment may need time to set up integrations and customize workflows.

Key features

• Automated scheduling – Prospects book based on your available time slots.
• Calendar and CRM sync – Connects with Zoho Calendar, Google, Outlook, and Zoho CRM.
• Email confirmations and reminders – Reduces no-shows with timely notifications.
• Multiple service types – Set up different appointment types with unique settings.
• Timezone detection – Displays availability in the prospect’s time zone.

Pricing plans

• Basic – $8/month per user; includes multiple workspaces, integrations, and automated notifications.
• Premium – $12/month per user; adds team scheduling, advanced customization, and check-in features.

9. Acuity Scheduling

Source: Acuityscheduling.com

Acuity Scheduling is built for professionals and small teams who want a customizable booking experience.

It offers features like branded scheduling pages, appointment types, payment collection, and time zone support.

It’s especially useful for consultants or service teams that offer different sessions or paid bookings.

While it covers the scheduling side well, it lacks CRM and sales-specific tools like lead routing, so it may not meet the full needs of B2B sales teams.

Key features

• Custom booking pages – Share your availability with branding and booking options.
• Payment collection – Accept payments through Stripe, PayPal, or Square.
• Reminders and follow-ups – Send automated email and SMS reminders.
• Time zone conversion – Automatically adjusts bookings to local time.
• Group classes and recurring meetings – Schedule one-on-one or multi-person sessions.

Pricing plans

• Emerging – $20/month; a starter plan with basic scheduling features.
• Growing – $34/month; adds client engagement tools and branding options.
• Powerhouse – $61/month; includes advanced scheduling, SMS reminders, and integrations.
• Enterprise – Custom pricing; includes all Powerhouse features plus enterprise-level customization.

10. Appointlet

Source: Appointlet.com

Appointlet is a simple yet flexible scheduling tool designed for teams that need to manage client bookings, sales demos, or internal meetings.

It offers a clean booking experience, integrates with Google and Office 365 calendars, and allows custom form fields to collect information before the meeting.

It’s especially useful for teams that need to collect pre-meeting details or want control over meeting types and rules. However, it doesn’t include lead routing or CRM syncing out of the box, which may require third-party integrations.

Key features

• Online booking links – Share links or embed forms on your website.
• Custom intake forms – Gather details before meetings for better prep.
• Buffer and availability settings – Avoid back-to-back bookings.
• Calendar integrations – Syncs with Google and Microsoft calendars.
• Timezone detection – Automatically shows the right time slots for each invitee.

Pricing plans

• Free – $0/month; includes up to 5 users, unlimited meetings, video platform integration, and rescheduling.
• Premium – $12/month per user; adds reminders, payments, form logic, CRM integrations (via Zapier), and branding removal.
• Enterprise – Custom pricing; includes priority support, account reviews, and advanced security features.

Better Sales Appointments Start with LeadAngel!

Choosing the right sales appointment scheduling software can save your team hours each week and help them stay focused on what matters most: talking to prospects and closing deals.

While there are plenty of tools that handle booking and reminders, LeadAngel stands out by combining scheduling with lead routing, CRM updates, and rep assignment in one platform.

Whether you’re booking online demos or scheduling follow-ups from trade shows, LeadAngel makes the process easier and smarter for your whole team.

Ready to simplify scheduling and speed up your sales cycle? Sign up for free or book a demo with LeadAngel today!

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